32 Best Project Management Software to Try Out in 2023

Infinity offers an extensive combination of features that will have you all set for project management, organization and effective collaboration.

• Infinite Structure—Create an unlimited number of boards for different projects, departments, and clients, and customize each in an endless number of ways.
• Different Views—Organize every aspect of your projects in a way that seems most suitable. Use Columns and Gantt Charts to track task project progress, Lists to generate ideas and organize tasks using to-do lists, Calendars to schedule tasks and projects, Charts to view data in a visual way.
• Customizable Attributes—Pick from 22 attribute types: date, labels, checkbox, text, etc., and tailor them to your project’s needs.
• Drag & Drop Interface—Add and order elements in your workspace within seconds.
• Filters, Group & Sort—Customize which project data to see, and how you see it, filter out certain tasks within projects, sort items by any attribute, and group projects and tasks by the project lead, project team, status, and start and due dates to avoid clutter.
• Templates—Load one of 50+ ready-made templates (project planning, company projects, project tracker, business roadmap, and more) to kickstart your projects and save up some time.
• Team Collaboration—Collaborate with your team on projects in real-time, invite people to join tasks and projects, comment under tasks and mention team members in the comments to ensure a smooth workflow and to align actions with project goals and requirements.
• Document Management—Easily add documents to share with team members or organize within your personal workspace.
• CSV Import/Export—Easily add CSV files from other programs like Excel.
• Task Management—Create tasks in seconds, assign them to your teammates, set task priorities, and have them all conveniently displayed using Gantt charts so you can track progress, extend due dates at a click, identify bottlenecks, and tackle them faster.
• Activity Tracking—Keep track of recent changes, pending tasks, and team member activities.
• Progress Tracking—Check off completed tasks and track overall project progress.
• Access/Permission Control—Customize who can see and edit your data.
• Automatic Backups & Data Recovery—Never lose valuable information.
• Clockify, Trello, and Zapier Integrations—Connect to thousands of third-party apps, import data from Trello, track time your team needs to complete tasks, track profitability of your projects, create invoices, and more.

Infinity offers both Basic and Pro plans. Basic plans start from $3.75 per user per month, and pro plans start from $6 per user per month. There's also a 14-day free trial you can use to explore Infinity and all of its features.

The ‘perfect’ project management software will never exist, right? People will always have different needs and opinions, but it’s up to the software to provide enough flexibility so there’s no need for people to adapt to the software, but rather let software adapt to them.

One of Infinity’s main assets is precisely its flexibility. After using it to organize multiple departments and projects in our own office, we’ve decided to objectively share a few basic pros and cons of the tool.

Pros:

• Ultra-flexible tool, which means you can easily organize any type of data and projects
• Powerful structuring options that let you shape your workspace according to your needs
• Unlimited capacity for storing and organizing your data
• Great abundance of customization options
• Beautiful and intuitive UX/UI
• 8 different views
• Integrations

Cons:

• The app is not fully optimized for iOS

Infinity offers a web application, both Android and iOS mobile apps, and a Desktop app in beta.

• Web Application
  
• Mobile version: Android & iOS
• Desktop App Beta (macOS, Windows, and Linux)

Trello combines a range of project management, planning and organizational features, such as:

• API
• Third-Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Categorization/Structuring
• Team Collaboration
• Kanban (Board)
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Customizable fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Public/Shared Workspace

Just like any other project management software, Trello has its own pros and cons as well. Here is a brief summary of what you can expect from it:

Pros:

• Smooth, attractive and intuitive interface
• Clear understanding of workflow, features and techniques used in the app
• Easy to adapt to
• Flexible concept and structure gives a lot of control to the user
• Excellent service from the mobile app (all features and the interface work perfectly on all devices)

Cons:

• Lack of more complex features such as progress and time tracking
• Lack of additional views e.g. Gantt chart
• No chat/inbox feature
• Impossible to manage templates (you can just change the background screen)
• Could use more integrations (without the need of a third-party)

A free plan with 10 boards per team and 10 MB per attachment, paid plans starting at $9.99 per user per month when billed annually.

Useful Links

If you’re considering using Trello on multiple devices or platforms, make sure to check out these few links:

• Web Application
• iOS Application
  
• Android Application
• Bridge24 for Trello

Review Websites

We’re not the only ones to cover this topic! If you wish to read a few more reviews of this free project management software, we highly recommend these four sources: GetApp, PCMag, Capterra and Software Advice.

Asana offers a variety of project management, planning and organizational features, such as:

• API
• Third Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Chat & Messaging (Inbox)
• Timeline & Gantt Chart
• Calendar Management
• Kanban (Board)
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace

After using Asana to create multiple projects and organize workflows in different views, we’ve come to the conclusion that Asana certainly has a number of pros and cons worth mentioning.

Pros:

• Easy to understand the basic structure and workflow
• A lot of options when choosing the preferred type of view
• Diverse structuring options (flexible and adaptable task and subtask system)
• A large range of available integrations
• Customizable features for each task
• Supports bigger teams and a lot of members
• Minimal differences between web, desktop and mobile versions of the app

Cons:

• UI/UX could be confusing at times when you want to quickly add new tasks
• It gets messy with more tasks and users (hard to follow the activity of every member)
• Reporting feature could be improved
• Notification system could also use some improvements (e.g. messaging)
• Despite great commenting feature, there’s still a lack of chat/communication tool

A free basic plan with limited features, paid plans starting at $10.99 when billed annually.

Useful Links

If you’re considering using Asana on multiple devices or platforms, make sure to check out these few links:

• Web Application
• iOS Application
• Android Application

Review Websites

If you want to read a few more reviews of this project management tool, we recommend these sources: Capterra, PCMag, Software Advice and GetApp.

Airtable offers a variety of project management, planning and organizational features, such as:

• API
• Third Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Chat & Messaging
• Timeline & Gantt Chart
• Calendar Management
• Kanban
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace

There is no good review without a few basic pros and cons, right? So, here are some which will briefly describe Airtable:

Pros:

• Engaging and innovative UX/UI design (colored options, icons, formulas, etc.)
• Simple and elegant workflow which spurs creativity and imagination
• A variety of organizational views (spreadsheet, calendar, Kanban...)
• Flexible system which offers the users full control of the personal workspace
• Supports collaboration between team members (suitable for bigger projects)

Cons:

• Unable to import data from other software (such as Asana, Dropbox, Google Sheets)
• Lack of a chat communication tool
• Could be a bit tough to understand in the beginning
• A significant distinction between paid and free version (such as lack of ‘blocks’ tool in the free version, but we’ll get to that!)
• Unable to see an overview of combined data from multiple tabs/bases

Airtable has a free plan with basic features like 1,200 records per base and 1 synced table per base through April 2021. For paid plans, pricing starts at $10 monthly per user when billed annually. 

Useful Links

If you’re considering using Airtable on multiple devices and platforms, make sure to check out these few links:

• Web Application
• iOS Application
• Android Application

Review Websites

If you wish to read a few more reviews of Airtable, we’ve prepared the links here: Capterra, GetApp, Software Advice and PCMag.

Jira merges a few very important project management and organizational features, such as:

• API
• Third Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Categorization/Structuring
• Team Collaboration
• Chat & Messaging
• Timeline & Gantt Chart
• Kanban
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Filtered views (But no data filtering)
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace

We’ve prepared a summary of Jira’s pros and cons so you can evaluate this project management software and decide whether Jira is the right solution for you: 

Pros:

• Wide variety of features and possibilities that will make your job much easier
• Constant supervision from an administrator (probably your team lead or manager)
• Easy single sign-on integrations
• Extremely customizable
• Pretty good reporting feature 

Cons:

• Really complex and it might take you some time to figure it out
• UX/UI could be difficult at times. Hard to follow the workflow and quickly reach everything you need
• Creating a work structure almost certainly requires DevOps skills, with good knowledge of agile practices
• Team collaboration could be strenuous at times (especially with a lot of members, a lot of tasks and a rich structure)
• Lack of calendar management

A free limited plan for up to 10 users, paid plans starting at $7 monthly per user.

Useful Links

If you decide to choose Jira as your project management solution, don’t forget that Atlassian offers both iOS and Android mobile applications:

• Web Application
• iOS Application (Jira Cloud)
• Android Application (Jira Cloud)

Review Websites

If you wish to get into more details about Jira, make sure to check out these few reviews as well: GetApp, PCMag, Capterra, G2 Crowd and Software Advice.

It seems like Basecamp creators have thought of (almost) everything because this tool’s  set of features is truly impressive:

• API
• Third Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Chat & Messaging
• Calendar Management
• Kanban
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace

Even though it has a great number of features, Basecamp also has its downsides, just like every other tool. Here’s a quick summary of the pros and cons.

Pros:

• Simple, intuitive and attractive interface
• Excellent for collaboration and team organization
• Public dashboard increases visibility and boosts productivity
• All-in-one tool that helps you keep everything in one place
• Perfect for SMBs and large enterprises
• Allows collaboration with clients
• Automatic reminders for individual and team tasks
• Easy to integrate with other tools
• Good customer service

 Cons:

• Lack of time tracking options
• Lack of timeline, Gantt chart and table view
• Less focus on project management (more suitable for collaboration)
• No free version (except a 30-day free trial)
• Only one pricing plan

A free limited plan for personal projects and light use, and a paid plan for $99 per month.

Useful Links

Basecamp creators have made sure you can easily collaborate and organize your work on several platforms and here are the links:

• Desktop Windows Application
• Desktop Mac OS Application
• Web Application
• iOS Application
• Android Application

Review Websites

For more details, you can check out other review websites that covered Basecamp as well: GetApp, Software Advice, Capterra and PCMag.

Notion has an abundance of useful features. Here they are:

• API
• Third-Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Calendar Management
• Kanban
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Activity Tracking
• Public/Shared Workspace
• Progress Tracking

Just like all tools out there, Notion has its advantages and disadvantages:

Pros:

• A great combination of useful and frequently used features and tools
• Decently formed and intuitive UX/UI, without too many complications
• Flexibility with letting you organize everything the way you want - with custom processes, layouts, abilities, wikis and more.
• A nice, flexible workflow which allows you to easily combine internal, in-app components
• Active and engaging customer development service

Cons:

• Missing Gantt charts
• No reporting feature without additional integrations
• Limitations with integration feature (and lack of some, for example: Zapier, Google Calendar/Sheets)
• Tool could use Column/Field enhancement in Tables, Font Customization in Notes and some other improvements
• It can get a bit complicated and unsupportive if you decide to organize bigger projects (e.g. a detailed annual budget)

They have a free plan for individuals, while their paid plans start at $4 per month.

Useful Links

In addition to our two cents about Notion, here are the links where you’ll be able to try Notion.

• Web Application
• iOS Application
• Android Application

Review Websites

If you wish to read more about Notion, make sure to visit these websites as well: Capterra, The Verge and Product Hunt.

ProofHub offers a wide range of project management and team collaboration tools. Some powerful features are listed below. 

• Online Proofing
• Custom Roles
• Table View
• Task Management
• TimesheetsScheduling Calendar
• Kanban Boards
• Gantt Charts
• Group Chat
• Online Discussions
• File Management
• Stickies
• Notifications

ProofHub has a long list of advanced features and a couple of downsides too. Let’s take a look at these.

Pros:

• All tools under one roof
• Fixed-rate pricing
• Minimal learning curve
• Multilingual 
• Workflows and Kanban Boards — agile management, drag and drop, custom workflows
• Third-party integrations — one place to access all your data scattered across different applications
• Announcements — share news and information, appreciate people and keep everyone updated
• Timer and timesheets — keep track of time to manage it efficiently and use timesheets for billing clients
• Stickies — quickly jot down your key information
• Bookmarks — reach frequently used stuff faster

Cons:

• Limited integrations

The Essential plan is priced at $45 per month, billed annually. The Ultimate Control plan is priced at $89 per month, billed annually.

Useful Links

ProofHub is available on multiple platforms to make sure that users are able to access it without any hassles. Here are the links: 

• iOS Application
• Android Application
• Web Application

Review Websites

Check out ProofHub reviews on popular review websites, like Capterra, G2, PCmag, and SoftwareAdvice.

Monday.com may be fun and colorful but don’t for a second think it’s not a serious tool. It has an extensive list of features to back it up.

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Timeline & Gantt Chart
• To-do Lists
• Calendar Management
• Kanban
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Time tracking
• Public/Shared Workspace

Without a doubt, Monday.com is a great project management software, but it does have a few drawbacks. Here’s what we thought were the main pros and cons of this tool:  

Pros:

• Very attractive and unique design
• Interface fun and easy to use
• Versatile templates for different industries and business aspects
• Activity progress visible at a glance
• Allows clear and transparent workflow for the whole team

Cons:

• Can be intimidating to first-time users due to so many templates and features
• Reporting tools could be improved
• Basic plan very limited and only offers the most basic features
• Pricey for small businesses and startups

Starts at $24 per month when billed annually.

Useful Links

Monday.com creators have made sure you can use their tool at the office, at home or on the go. Here are all the monday.com versions for your devices.

• Desktop Windows Application
• Desktop Mac OS Application
• Web Application
• iOS Application
• Android Application

Review Websites

Many other tech review sites have covered monday.com in more detail, so if you want to find out more, here are the links to their reviews: Software Advice, PCMag, Capterra and GetApp.

We mentioned a wide variety of useful features and here they are:

• API
• Third Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Timeline & Gantt Chart
• Calendar Management
• Kanban
• To-do Lists
• File/Docs Management
• Task Management
• Drag & Drop Interface
• Data Filtering*
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Time tracking
• Public/Shared Workspace

Although it’s widely used, ActiveCollab could use some improvements. Here are the pros and cons of this tool worth mentioning:

Pros:

• Very simple to use, with elegant and smooth workflow and appealing UX/UI
• Unique and exceptional time tracking feature
• Dashboard/sidebar features are extremely useful and well oriented
• Effective for teams of any size

Cons:

• Lack of real-time data feature
• Missing a built-in chat system
• Absence of Spreadsheet/Grid and to-do lists
• No email integration in any version of the app
• Mobile app could use a couple of improvements (especially the iOS one)
• No permanent free version

Starts at $7 monthly per member when billed annually.

Useful Links

You can use ActiveCollab on several devices, and here are the links to help you download the app faster.

• Web Application
  
• iOS Application
• Android Application

Review Websites

Before you decide to give ActiveCollab a shot make sure to read a couple more reviews, such as: GetApp, Capterra, Software Advice and G2 Crowd.

As mentioned, ClickUp is known for a variety of features:

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Calendar Management
• Kanban
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Task Management
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace

Here’s a quick summary of ClickUp’s pros and cons to help you decide if this platform is suitable for your needs:

Pros:

• Appealing design, intuitive and functional interface
• Flexibility to organize your work to fit your needs
• Pricing is very competitive - full features version is FREE
• Adjustable checklist that can be easily adapt to specific sprints
• Subtasks support all other features
• Three views for different preferences and needs
• Version control on task descriptions
• Public roadmap
• Full notification settings for various events

Cons:

• Lack of dark mode in the iOS app
• Only several tasks appear on the main page
• In some cases, it takes many clicks to complete a process
• Full migration from and to other project management tools isn’t smooth and sometimes takes considerable engineering effort

There’s a free plan with 100MB storage, and paid plans that start at $5 monthly per user when billed annually.

Useful Links

ClickUp underlines that it provides productivity on all platforms: mobile, desktop and web.

• Desktop Application
  
• Web Application
• iOS Application
• Android Application 

Review Websites

By checking these review websites you can get additional information on ClickUp if you are considering it as your new project management tool: Capterra, Software Advice, G2 Crowd and GetApp.

Here are the versatile features you can expect from Zenkit:

• API
• Third-Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Calendar Management
• Kanban
• Spreadsheet/Tables
• To-do Lists
• File/Docs Management
• Customizable fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Activity Tracking
• Public/Shared Workspace

Although very interesting and flexible, Zenkit is definitely not perfect. We’ve listed a few pros and cons of this tool to help you get a better picture.

Pros:

• Extremely flexible (everything from structure, template management/workspace design to features and views)
• Elegant UX/UI, which leads to convenience, simplicity and easy use
• Powerful, effective features (including different types of views, structurization, etc.)
• Innovative and surprisingly useful and effective Mindmap feature
• Affordable pricing

Cons:

• No Gantt chart
• No reporting/statistics feature
• No time or progress tracking features
• Dull labeling, attribute and attachment features
• Poor client management options
• Weak mobile version of the app (for both iOS and Android)

They offer a free personal plan, and paid plans that start at $8 monthly per user when billed annually.

Useful Links

If you’re planning to try Zenkit, here’s where you can download the tool:

• Web Application
• iOS Application
• Android Application

Review Websites

If you’re eager to use Zenkit as your project management solution, be sure to check out a couple more review articles: GetApp, Capterra, PCMag and Software Advice.

Let’s see what features you can expect if you choose Teamwork as your PM solution.

• API
• Third-Party Integrations
• Access/Permission Control
• Data Import/Export
• Search Functionality
• Categorization/Structuring
• Team Collaboration
• Timeline & Gantt Chart
• Calendar Management
• Kanban
• To-do Lists
• File/Docs Management
• Task Management
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Time tracking
• Public/Shared Workspace

Teamwork has its fair share of advantages, but there are a few downsides, as well. Here’s a short list of this tool’s most important pros and cons.

Pros:

• A wide range of possibilities (considering Teamwork offers ‘three tools in one’)
• Clear and engaging workflow; even an absolute beginner won’t spend too much time figuring out how to use Teamwork
• Powerful features (from calendar, lists, to team messaging and chat tool)
• Engaging and helpful in-app tutorials and messages
• Well-built customer service

Cons:

• Doesn’t support template management
• Despite its many features, its flexibility might be a bit limited
• Weak free version of the app and a significant difference between the pricing plans
• Weak mobile apps (both iOS and Android)

A free plan for up to 5 users and up to 2 projects is available, while paid plans start at $10 monthly per user when billed annually.

Useful Links

You can use Teamwork on several devices. Here you can find the download links.

• Web Application
• iOS Application
• Android Application

Review Websites

Before you decide to give Teamwork a shot, make sure to read a couple more reviews, such as GetApp, Capterra, PCMag and Software Advice.

Hive developers were very ambitious when creating the tool, considering how many features they have decided to include. Here’s what you can expect:

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Chat & Messaging
• Timeline & Gantt Chart
• To-do Lists
• Calendar Management
• Kanban
• Spreadsheets/Tables
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Time tracking
• Public/Shared Workspace

Hive has a wide variety of useful features but it has a couple of drawbacks, too. Here’s a quick list of the pros and cons that will help you get a better picture of this tool.   

Pros:  

• Simple, intuitive interface that’s fun to use
• Six different project layouts (status view, team view, calendar, label view, Gantt chart and table view)
• Comprehensive tool that eliminates the need to use other tools
• Wide variety of filtering options
• Over 1,000 integrations with other tools
• Analytics that help you keep track of your progress and results

Cons:

• The number of features can be overwhelming for new users
• Slow processing at times
• No free version (except a 14-day free trial)
• It may be pricey for startups and small businesses

Their plans start at $12 monthly per user when billed annually.

Useful Links

Hive creators have made sure you can access your tasks and communicate with your team wherever you are. You can use it on a number of devices, and here are the links:

• Windows Desktop Application
• Mac OS Desktop Application
• Web Application
• iOS Application
• Android Application

Review Websites

For more information about this cool project management software, check out some other resources that have also done reviews of Hive: Software Advice, Capterra and GetApp.

Freedcamp has a great number of features you’re expecting from a world-class project management software. But they don’t all come for free. Here you will find all the features it provides, but you can see the detailed list of features in every pricing plan on their website.

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Chat & Messaging
• Timeline & Gantt Chart
• To-do Lists
• Calendar Management
• Kanban
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Time tracking
• Public/Shared Workspace

Freedcamp is a fantastic tool, but it’s far from ideal. Here’s a quick summary of the pros and cons:

Pros:

• Free for all the basic features
• Modern, easy-to-use design
• Customized dashboards for each user
• Widget board that you can tailor to your needs by choosing only the widgets you want to use
• Useful reports and invoices on paid plans
• Great variety of pricing plans to fit everyone’s budget

Cons:

• Free version lacking in major aspects (missing integrations, Gantt chart and reporting)
• Task progress tags are too limited
• Mobile app is much more basic compared to the desktop version
• Most pricing plans won’t be able to help you with complex projects and larger teams (especially the free version)

There’s a free essential plan available, with paid plans starting at $1.49 monthly per user when billed annually.

Useful Links

Freedcamp can be used on several devices, and here are the useful links that will take you to the download pages.

• Desktop Application (beta)
• Web Application
• iOS Application
• Android Application

Review Websites

If you want to read more about Freedcamp, take a look at some other websites that also covered this topic: Capterra, Software Advice and G2 Crowd.

KanbanFlow offers the following set of features:

• API
• Third-Party Integrations
• Access/Permission Control
• Data Import/Export
• File/Docs Management
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Calendar Management
• Kanban
• Customizable fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Progress Tracking
• Time Tracking
• Public/Shared Workspace

Useful Links

If you like KanbanFlow so far, that’s great. But, you should know that it also has some drawbacks. Here are the pros and cons of this tool:

Pros:

• Easy to use, with basic features and instinctive workflow
• As it’s pretty straightforward and simple, it’ll save you a lot of time and energy
• Visually clean and transparent interface
• Pomodoro availability (convenient time tracker and reports/statistics features)
• Great for team collaboration and teamwork efficiency

Cons:

• No file/attachment upload in Free version
• No data import/export in Free version
• In Free version, limited to Kanban view only
• Navigation and UX could see use an improvement or two
• No official mobile apps
• Limited flexibility (Customization and Structuring could use a reinforcement)

A free plan comes with limited features, while paid plans start at $5 monthly per user when billed annually.

Useful Links

KanbanFlow doesn’t really have a lot of options when it comes different devices. You will only be able to use it in-browser, both desktop and mobile.

• Web Application
• Mobile Version (opened via browser)

Review Websites

If you feel like you’re ready to start using KanbanFlow, we suggest you check in at one more stop. Here are a couple more reviews of this lean project management software: GetApp, Software Advice and PCMag.

Here’s what you can expect from MeisterTask when it comes to the features.

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• To-do Lists
• Calendar Management
• Kanban
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Time tracking
• Public/Shared Workspace

To help you get a better impression of MeisterTask, we’ve compiled a list of the most notable pros and cons.

Pros:

• Easy to use, with minimal onboarding
• Highly customizable and adaptable to different businesses and teams
• Possibility to easily invite third parties and keep the boards private if needed
• Simple pre-defined checklist solution for recurring tasks
• Integration with internal mind-mapping app ‘Meistermind’
• Well integrated with other collaboration tools
• Good value for money

Cons:

• Limited features in the free version
• Lack of options when it comes to reporting
• Android app isn’t developed well enough
• Need of having a single task in multiple locations

A free basic plan, paid plans starting at $5 per month when billed annually.

Useful Links

If you’re ready to implement MeisterTask into your business, check out these download links:

• Web Application
• Windows Desktop Application
• Mac OS Desktop Application
• iOS Application
• Android Application

Review Websites

Here are more useful review websites to get additional information on MeisterTask before you decide to organize your workflow with this collaborative tool: Capterra, GetApp and G2 Crowd.

Pipefy has a pretty solid set of features and here they are:

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Timeline & Gantt Chart
• To-do Lists
• Calendar Management
• Kanban
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking

If everything seems perfect so far, and you feel like Pipefy is the right tool for you, make sure to go through a short list of pros and cons we’ve compiled for you.

Pros:

• Great customer support
• The ability to customize cards actions and views
• Good GraphQL API
• Webinars organized by the Pipefy support team
• Customized reports and email templates

Cons:

• Lack of tutorials about integrations and features
• History data is lost after deleting it from “pipes”
• The ability to filter the cards only by Label/Assignee
• Missing messaging feature

A free basic plan is available, with paid plans starting at $18 monthly per user when billed annually.

Useful Links

If you decide to try out Pipefy, we’ve prepared the links that will take you to their apps.

• Web Application
• iOS Application
• Android Application 

Review Websites

If Pipefy seems like a tool that might be a good fit for your organization’s needs, here are a few useful links to get more informed before you make any decisions: Capterra, Software Advice and GetApp.

Process Street has a solid set of features, although some essentials are still missing from the tool.

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• To-do Lists
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace

Process Street definitely has plenty of good sides, but it also has several major downsides. Here’s a quick rundown of its pros and cons.

Pros:

• Multiple useful features
• Many integrations that enhance productivity
• Versatile templates for all departments and business aspects
• Flexible and adaptable
• Great for managing recurring business processes

Cons:

• Limited views (missing Kanban, Gantt chart and calendar)
• Creating templates can be time-consuming
• Can be complicated to figure out at first
• Poor task management system
• No mobile app

Plans start at $ 12.50 monthly per user when billed annually.

Useful Links

One of the main downsides of Process Street is the lack of apps. The tool doesn’t have a desktop app or any mobile apps. Here’s the link to their website where you can access their web app.

• Web Application

Review Websites

Other famous tech review websites have also written about Process Street. You can check out their reviews here: Capterra, GetApp, Software Advice, and Reapon.

Quire has many useful resources for task management. But don't expect an extensive set of features for project management. 

• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Categorization/Structuring
• Team Collaboration
• To-do Lists
• Kanban
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace  

Quire is awesome if you’re planning to organize tasks, but you’ll encounter many obstacles if you’re planning to use it for anything else. Here’s a list of Quire’s pros and cons.

Pros:

• Simple and intuitive interface without clutter
• Very easy to use
• Tree structure makes work much simpler
• Great customization options for task management
• It’s completely free

Cons:

• Focused solely on task management and collaboration (not suitable for serious project management)
• Limited views (no Gantt chart, calendar or spreadsheet view)
• Filtering options could be improved
• Only 5MB upload size per file

Quire is currently free of charge.

Hubstaff Tasks uses Agile methodologies in its Kanban cards, making it a powerful visual project management solution. Here are its features:

• Focused Sprints
• Agile Methodologies
• Kanban Boards
• Task Management
• Checklists 
• Assignees and Followers
• File Attachments
• Due Dates & Estimates
• Project Templates
• Intentional Simplicity
• Project Permissions
• Completed Progress Bars
• Tasks Labels
• Custom, Automated Workflows
• Automatic Team Notifications
• Search Functionality
• Kanban View and Sprints View
• Unlimited Projects
• Automated Standups (Coming Soon)

Like all software, Hubstaff Tasks has its own strengths and weaknesses.

Pros:

• Simple visual interface with features seamlessly woven into the UI
• Easy-to-use, drag-and-drop task boards
• Visual Kanban boards make project statuses clear
• Sprints view to easily see backlogs, current and future tasks
• Allows for easy task management and collaboration
• Move projects to the next stage with just a click
• Unlimited projects

Cons:

• Doesn’t have a reporting feature
• Only has a web app
• Supports only one integration: Hubstaff time tracking

You can use a free plan for up to 5 users and up to 10 projects, or get one of the paid plans starting at $4.17 per user when billed annually.

Useful Links

If you’re interested in giving Hubstaff Tasks a try, head over to their web app here:

• Web Application

Review Websites

And if you’d like to learn more about this task management software, you can check out these reviews: Capterra and GetApp.

ProProfs Project, a robust project management software, comes with a number of features, including:

• Single Dashboard
• Time Tracking
• Calendar View
• Task Assignment
• Task Dependencies
• Timesheet Entries
• Resource Management
• Project Management
• Task Permissions
• Email Notifications
• Task Comments
• Milestone Visualization
• Team Collaboration
• File Sharing
• Report Generation
• Invoice Generation

They have a free limited plan, while their paid plans start at $2 monthly per user when billed annually.

All software solutions have their fair share of pros and cons, and so does ProProfs Project. A few of them are:

Pros

• Access and manage all your projects on a single platform
• Collaborate with teams anytime, anywhere
• Create reports and invoices within seconds

Cons

• Limited views available to manage projects
• UI may be too basic for some users
• Task prioritization is still underway

Review Websites

If you want to read a few more reviews of this project management tool, we recommend these sources: Capterra, G2, and GetApp.

• Project Templates
• Project Portfolio Management
• Task Bundles
• Scheduled and Recurring Tasks
• Quote-to-Task/Project
• Resource Planning
• Real-Time Gantt Charts
• Shared Team Calendars
• Automatic Notifications
• Deadline Alerts
• Forecasting Capabilities
• Beautiful Dashboards
• Scheduled Invoices and Bills

Even the best project management software like Scoro have a few downsides. Here’s a quick overview of its strengths and weaknesses.

Pros:

• Intuitive and super-easy to use, therefore time-saving
• Unlimited projects and tasks
• All customer/supplier info (quotes, communication history, linked projects, invoices) in one page
• Holistic time management
• Superior reporting capabilities
• Even their essential plan is packed with advanced features  

Cons:

• Light team collaboration and communication features (chat/messaging)
• Awkward filtering options
• Slightly pricier than other tools on our list
• Doesn’t integrate with Gmail
• Pricing  

Scoro has 4 paid plans, starting at $26/user/month for a team of 5+ members.

Useful Links

If you believe Scoro could be “the one”, click one of the following links to sign up. 

• Web App
• Android App
• iOS App

Review Websites

Check out what Scoro users have to say about this simple project management software on these websites: G2, Software Advice, and Capterra.

• Customizable Boards
• Project Calendar
• Timeline View
• WIP Limits
• Activity Logs
• Time Tracking
• Burndown Charts
• Custom Notifications
• Activity History
• Roles and Permissions
• Unlimited File Storage
• Advanced Statistic
• Invoicing Templates

Although armed with a bunch of project management functionalities, Vivify Scrum is still a step away from being a solid 10. Here are some of its pros and cons.

Pros:

• Super-easy to use, with a fancy interface
• Unlimited Scrum and Kanban boards
• Create custom shortcuts and tag items you access the most with the #shortcut hashtag  
• Manage teams and guests and set roles permissions for individual users
• Burndown, worklog, type statistics, and countdown charts give you useful insights into the efforts required to complete sprints, the number of days remaining until the end of the sprint, etc.
• Free Scrum training

Cons:

• Limited Views
• Would use a more advanced time logging feature
• Has no time tracking extension for Firefox
• No chat/messaging option
• Exporting files is priced extra

Vivify Scrum plans start at $96 to $1,396. If you are an enterprise, you can create a custom package (pricing available upon request).

Useful Links

If you’re interested in seeing Vivify Scrum in action, follow one of these links:

• Web App
• Desktop App
• iOS App
• Android App

Review Websites

Check out Vivify Scrum reviews to get first-hand info about using this tool: Capterra, Software Advice, and G2.

• Drag-and-Drop Interface
• Project Portfolio Management
• Milestone Tracking
• Change Management
• Cross-Project Collaboration
• Automations
• Dashboards
• Time and Expense Tracking
• Budgeting/Forecasting
• Reporting/Analytics

IT teams find Cherwell quite impressive, yet, there are some downsides to this platform.

Pros:

• Simple and neat interface
• Customizable workflows, forms, searches, and notifications
• Check statuses of each project at a click
• Visualize relationships between task with Gantt charts
• Automate routine tasks and save valuable time

Cons:

• A steep learning curve
• Has no desktop version for Mac and Linux
• Not available on iOS platforms
• Creating reports is kinda challenging
• Lacks team collaboration features (but integrates with Slack to compromise on this downside)

Cherwell creates custom plans for enterprises. Contact them to find out more about their pricing options.

Useful Links

Wanna give Cherwell a try? Follow these links:

• Web App
• Android App

Review Websites

Check out what others say about Cherwell: Capterra, G2, Software Advice.

• Project Portfolio Management
• Gantt Charts
• Timesheet Management
• Project Risk Management
• Financial Management
• Resource Capacity Planning
• Forecasting Capabilities
• Status Reports
• Monitoring Portals
• Customizable Dashboards

There are a few pros and cons about SoftExpert we believe you would like to know about. So, here they are.

Pros:

• Simplifies project planning and managing as well as monitoring and execution
• Task description and duration
• Helps with prioritizing investments based on key criteria for your business
• Reduces operational costs
• Interactive configurable forms
• Workload planning and tracking

Cons:

• Old-fashioned, a bit clunky interface
• Basic team collaboration features
• No invoicing features

You can book a live demo with SoftExpert to see if it would be a good fit for your business, after which you can discuss their pricing options with the team standing behind this tool.

Useful Links

• Web App
• Android App
• iOS App

Review Websites

Want to see what SoftExpert users have to say about it? Check out what reviewers on the following websites said about this software: Capterra, G2, Software Suggest.

• Project Templates
• Project Overview
• Task Automations
• Kanban Boards
• Gantt Charts
• Collaborative Workspaces
• Time Tracking
• Budget Tracking and Alerts
• 100GB Document Storage
• Powerful Dashboards
• Smart Invoicing

Nutcache is packed with dozens of amazing features. Yet, we still managed to discover some of its weaknesses.

Pros:

• Gorgeous, easy-to-organize interface
• Choose between 12 predefined workflow templates or create a unique one and duplicate it as many times as you want
• Convenient task rescheduling
• Measure progress with burndown charts
• Custom Alerts
• Team members, clients, and guest conversations

Cons:

• Might be a little bit too much for project management beginners
• Light reporting capabilities

You can use Nutcache for free or pay some extra ($6 or $12/user/month) to get access to extra features.

Useful Links

Nutcache seems like a great deal? Here are the links that give you access to this project management software:

• Web App
• Android App
• iOS App

Review Websites

Still second-guessing if Nutcache would make the right choice? Check out other review websites like: Capterra, G2, and GetApp.

• Project Planning and Scheduling
• Advanced Task Management
• Team Collaboration
• Gantt Charts
• Agile Boards
• Real-Time Updates
• Time Tracking
• Cost Reporting
• Multi-Project Timeline Reports
• Project Wiki

Let’s get this clear—OpenProject is great, but still far from perfect. Check out its strengths and weaknesses down below. 

Pros:

• Supports Agile and Scrum methodologies
• Allows you to create your own view
• Daily up to yearly timelines
• Quick onboarding of new team members
• PDF, CSV, and XLC exports
• Share project cost reports

Cons:

• Limited budget management
• Very few integrations
• Available for Mac and Linux users only

OpenProject offers yearly subscriptions. A self-managed version is priced at €375 and up, while the Enterprise cloud (hosted by OpenProject) comes at a price of €247 and up.

Useful Links

If you believe OpenProject’s functionalities can help you with managing projects, you can access it via the following links:

• Web App
• Desktop App

Review Websites

You might want to see what OpenProject users have to say about this project planner. Check out customer reviews on these popular review websites: Capterra, Software Advice, and G2.

• AI-Generated Project Planning and Scheduling
• Project Portfolio Management
• Subtasks and To-Dos
• Gantt Charts
• Kanban Boards
• Time Tracking
• Project Budget Tracking
• Real-Time Dashboards
• Automatic Invoicing
• Financial Portfolio Reports

Pros:

• Colorful, eye-pleasing, and intuitive interface
• Suggests roles and assignees based on team member’s previous performance
• Project delivery date estimates
• Planned vs actual billability comparisons
• Daily, weekly, and monthly time tracking

Cons:

• A steep learning curve
• Difficult to export full progress reports
• Desktop notifications would use some improvement
• Not usable on mobile

Forecast offers a free trial and 3 paid versions, starting at $29/seat/month.

Useful Links

Interested in becoming a forecasting expert? Try it out using one of these links:

• Web App
• Android App
• iOS App

Review Websites

If Forecast seems too good to be true, you might want to see what its existing users have to say about it on these review websites: Capterra, Getapp, and Software Advice.

Wrike creators made sure their tool can compete with the biggest project management software solutions. Here are the features you can expect:

• API
• Third-Party Integrations
• Access/Permissions Control
• Data Import/Export
• Search Functionality
• Template Management
• Categorization/Structuring
• Team Collaboration
• Timeline & Gantt Chart
• Calendar Management
• Kanban
• Spreadsheets/Tables
• File/Docs Management
• Customizable Fields
• Task Management
• Drag & Drop Interface
• Data Filtering
• Reporting & Statistics
• Activity Tracking
• Progress Tracking
• Public/Shared Workspace

Having been on the market for more than 10 years, Wrike has managed to adjust to its customers’ needs. However, there are still some downsides to this tool.

Pros:

• Multiple chart options for creating more precise timelines
• Possibility to create custom folders and adjust features to your own needs
• Very flexible and customizable reporting feature
• Good visual overview of the whole project and an intuitive UI
• Drag and drop folder functionality enables creating a project-specific working hierarchy
• Gantt chart makes complex projects more simple to coordinate
• Ability to duplicate folders without losing their information and tasks

Cons:

• Design is outdated compared to more recent tools
• Lack of functionalities when it comes to editing a task deadline or folder status
• Current messaging system doesn’t replace other communication tools
• Calendar UX is often criticized
• Need for a desktop client version as the Chrome browser requires many open tabs

A free simple, shared task list for small teams, with paid plans starting at $9.80 monthly per user.

Useful Links

Wrike is available on multiple devices and platforms. Here are the links:

• Desktop Windows and Mac OS Applications
• Web Application
• iOS Application
• Android Application

Review Websites

We’re not the only ones to review Wrike. Other phenomenal websites covered this project management software as well. Those include Capterra, PCMag, G2 Crowd, and GetApp.

GanttPRO offers a variety of project management, planning, and organizational features, such as:

• Drag & drop interface
• Task management
• Progress tracking
• Resource management
• Resource workload
• Auto scheduling, Critical path, Baseline
• Team collaboration
• History of changes and Undo
• Filters
• Time log
• Export and Sharing via URL
• Custom columns
• Reports
• Search
• Ready-made professional templates
• Third-party integrations
• API
• SSO, 2FA

The following GanttPRO’s features can be considered as pros and cons:

Pros:

• Attractive, easy-to-understand interface which contributes a lot to a short learning curve
• Powerful visually appealing Gantt chart timeline
• Robust resource management and workload
• Ready-made professional Gantt chart templates for a variety of industries
• Advanced Export and Sharing via URL features
• Smooth import from Excel and MS Project

Cons:

• Light on integrations
• No way to create recurring tasks

GanttPRO has a fully-featured 14-day free trial. Paid plans divide into:

• Individual: starts at $15 user/month
• Team: starts at $8.9 user/month

Useful Links

If you’re considering using GanttPRO on multiple devices and platforms, you have to consider that at the moment of writing this review the mobile applications for iOS and Android were going through the final testing phases and had not been presented in the stores yet. Check out this link:

• Web Application

Review Websites

If you wish to get into more details about GanttPRO, make sure to check out these reviews as well: Capterra, G2, GetApp, Software Advice, and PCMag.