13 Project Tracking Software to Help You Deliver Projects on Time

A failed project is the greatest fear of any project manager. The second most dreadful thing is a delayed project.

Everyone is on the edge of their nerves—you, your team, and stakeholders, and you just want to get done with it as soon as possible.

If your workflows include multiple stages (prototyping, design, development, approvals), chances are you’ve gone through this scenario multiple times.

Does ineffective communication and waiting on other deliverables sound familiar? How about manually calculating actual vs planned progress or collecting updates? No wonder why project tracking is a stumbling stone in your organization!

There is a way (actually a tool) to reduce time waste, achieve a high level of control over your projects, and deliver them profitably, and that’s by using a project tracking software.

A project tracker is something like GPS. It gives you insights into where your project stands at any moment and makes it easy to forecast the trajectory if you’re moving at your current pace. Before we move onto the ultimate list of the best project tracking tools, let’s name a few features to look for in a tool like this first.

Project Tracking Software Nice-to-Haves

Although project tracking doesn’t necessarily guarantee success, it can certainly provide you with real-time data, the latest activities, and available resources. Here’s what features can take you there.

• Gantt Charts—When everyone on the team knows when the deadlines are, there’s practically no chance to miss them. Gantt charts give visual cues on who’s responsible for what, start and end dates of each task, overlapping tasks, how far your teammates have come, etc.
• Kanban Boards—Kanban boards are designed to establish a smooth flow in daily work and visualize it. Being able to see how many tasks every team member has on their plate, you can re-assign tasks, make sure each of them is committed to the right amount of work, and track progress from a single board.
• Alerts and Notifications—Another way to stay on top of your projects is to receive timely updates when tasks get done. In-app and email alerts make sure everyone involved in a project knows exactly when there’s any progress on tasks.
• Time Tracking—Sometimes, you’ll want to track how much time each of your teammates needs to get work done. This way, you’ll easily identify activities that take the most time but also the ones that eat up your time but aren’t necessary so you can adjust the schedule.

13 Project Tracking Software to Check Out This Year

1. Infinity — A Project Tracking Software for Any Type of Project

Tracking project progress day-by-day, stage-by-stage is imperative, at least if you want to get where you’re going. Assigning tasks to your team members won’t ensure the results if you are not monitoring their execution. As a project manager, you should make sure everyone works together while respecting the budget and deadlines.

With Infinity, you can do all that—and more—and finally stop worrying about whether your team is going to achieve the final objective.

This project tracking software is built to help you continuously monitor progress and identify areas that could improve the performance of your project team.

Start with a template (there are over 50 of them in our base, specifically built for different purposes) to give your project a massive boost from the start. Check out these project management templates right away:

• Project Planning
• Project Tracker
• Company Projects

Every template comes with a pre-existing structure you can keep and tweak to your project’s needs, or delete it and build your own from scratch.

Infinity gives you an overview of each project phase in real-time, so you can track activities across the project lifecycle. Once you’ve assigned work and the ball starts rolling, each of your co-workers can update the status of each task they’re working on and move them through stages. All this, thanks to Infinity’s flexible structure that offers you endless possibilities to organize your work.

Here’s a basic walkthrough that can help you get a better idea of what it’s like to work in Infinity:

To make progress tracking even smoother, Infinity lets you assign more than 20 attributes to items you and your team are working on. Set start and due dates, rate the effort needed to complete tasks, add progress bars to track the completed percentage of each task—project tracking is truly a breeze with this tool.

Infinity comes with several views, including the Column, Calendar, and Gantt view, all of which are super useful when tracking projects. Each view can help you see who is working on which tasks, whether your project is on or off track, how close/far deadlines are, and if some of the tasks are, God forbid, due.

The great thing about Infinity is that you can use it to track multiple projects at a time. Create a separate board for each project and switch between them in a few clicks.  

Infinity also makes it easy to stay up-to-date with all the changes on the board and item level. Each action your teammates take is tracked and recorded in the Activity Log you can easily access anytime. You can also comment and mention team members under tasks to communicate updates and workloads.

Lastly, Infinity integrates with over 3,000 apps, one of which is Clockify. This way, you can track the time spent on individual tasks and projects and use this data for tracking project progress in the future. When it’s all said and done, it’s easy to say Infinity is the king of project tracking tools.

Key Features

• Flexible Structure—Start with a workspace, then create as many boards, folders, subfolders, items, and tabs as you want.
• Template Gallery—Save hours of your time you’d waste crafting your workspace from scratch. Load the desired template out of 50+ ready-made templates in our gallery instead.
• 7 Views—Column, Table, Calendar, Gantt, List, Chart and Form—switch between these views to see your project’s progress from different angles. Infinity’s currently working on two more views (Gallery and Document) that are about to be released in the upcoming months.
• Custom Attributes—When tracking progress, you want to be able to see who is working on what, how far they’ve come, what’s the effort needed to complete tasks, and what are the deadlines. Infinity’s set of 20+ attributes makes it a breeze to track task and project completion.
• Filter, Group, and Sort—Customize your data by grouping/filtering/sorting it by whatever attribute you want (by priority, assignee, progress, end date, etc.).
• Resource Management—Efficiently manage your resources (people, money, and time) and allocate work in a way no one has too many tasks on their plate while ensuring projects are delivered on time and budget.
• Team Collaboration—Assign, re-assign, or multi-assign work to your teammates, track all the activities on projects in the Activity Log, and chat with the team in the comment section about the progress.
• Real-Time Notifications—In-app and email notifications keep you updated on progress and let you know whenever someone mentions you in the comments.
• Powerful Integrations—Connect Infinity with Clockify and other apps you can’t live without to track time, generate reports, and bring your projects to execution even faster.

Pricing

Infinity offers both basic and pro plans. Basic plans start from $3.75 per user per month, and pro plans start from $6 per user per month.

While Infinity doesn't have a free version, it does have a 30-day money back guarantee which functions like a trial period.

2. Task Pigeon — A Beautifully Simple Project Tracking Software

Image Source: taskpigeon.co

Task Pigeon is a colorful and attractive project tracker with no learning curve or difficult-to-understand features. This straightforward app makes it a breeze to track progress on individual and team projects and tasks by giving you a nice, visual overview of how far you’ve come.

You can easily mark tasks your team is working on at the moment and track their completion by clicking on the “in-progress” button. Not only that, this project tracking software groups uncompleted tasks that are about to be due in the “due soon” view so you can pay more attention to them right away. You can also organize tasks by category or subcategory and filter them out by, let’s say priority, in seconds and have them displayed on a dashboard.

Alternatively, Task Pigeon can display your tasks on a Kanban board, giving you more flexibility to create custom categories, escape the usual “to-do to done” model, and move tasks across the board as they get completed.

Working on complex tasks, you might want to break them down into subtasks to make them more manageable. Task Pigeon comes with checklists that enable you to check off tasks as you go. You’ll get an email notification on the latest task updates and comments to be able to track progress even when not in the app. Although Task Pigeon lacks time tracking, its progress tracking abilities could be worth paying attention to either way.

Key Features

• Multiple Project Views
• Kanban Boards
• In Progress, Due Soon, and Completed Tasks Views
• Task Categories
• Custom Task Statuses
• Task Checklists
• Advanced Searches
• Email Notifications
• Dashboards

Pricing

Task Pigeon has a forever-free plan for teams of 3 members, a premium/business plan ($9/user/month), and an enterprise plan (custom pricing).

3. monday.com — A Visual and Automated Project Tracking Software

Image Source: monday.com/blog

monday.com is a digital workspace that features multiple visual project tracking forms. This project tracking software comes with over 200 templates you can each tweak in a way that represents your workflow in the best way.

It takes seconds to add or change between different views (Gantt chart or timeline) and visualize where your work stands as well as up-to-date progress. You can also add columns, items and subitems, dates, locations—anything that mirrors and matches your workflow.

To make your workflow smoother, monday.com built a wide range of powerful automations so you can connect tables and sync progress automatically, create new work out of submitted forms, and automatically update statuses.

Once you’ve assigned work items and set milestones and deadlines, the app will automatically update progress on these items, and alert your co-workers who’ve passed the deadline. To get an even better overview of the overall progress as well as progress through stages, use custom dashboards and reports.

monday.com is a project time tracking software at the same time. Simply start the tracker for the board you want to track activity for and you’ll get the real-time impression on every item on the board.  

Key Features

• Custom Templates
• Timeline, Calendar, and Gantt Chart Views
• Automations
• Time Tracking
• Activity Log
• Workload Management
• Customizable Notifications
• Dashboards
• Advanced Analytics
• Percentage Reports

Pricing

monday.com is free as long as no more than 2 persons are using it. However, if you want to use it for tracking project progress, signing up for a paid plan would be a better idea. Paid plans start at $8/user/month.

4. KissFlow — An Intuitive Project Tracking Software

Image Source: docs.kissflow.com

Kissflow is a project management software making it simple to plan and track your team’s work. This project tracker makes sure results are delivered timely and with minimal effort. It boasts multiple views (list, kanban, and matrix) you can use to gain key insights into where your projects stand at any moment.

Setting up and organizing projects and assigning work is a piece of cake with Kissflow. You can plan and prioritize tasks, optimize workloads on the fly, and bring all of the assigned tasks to one place. This way, you’ll have a single task list that classifies tasks by attributes (on hold, in progress, and done) and gives you accurate data of what your team is up to and an at-a-glance view of progress and delays.

Kissflow is a central hub for team communication. It makes it convenient to share plans and files. You can track the latest activities on activity feeds, receive instant alerts when something’s going down, and take corrective action to re-establish workflows and prevent delays.

Either way, this project tracking software will make sure you know when deadlines get closer and send you reminders about task/project due dates. Kissflow’s powerful reporting features will come in handy whenever you need to make important, project-related decisions that will bring it closer to completion.

Key Features

• Project and Task Management
• Kanban Boards
• Nested Comments
• File Sharing
• Process Optimization
• Smart Alerts
• Reminders
• Automations
• Dashboards

Pricing

Kissflow has a free plan for up to 3 users and 3 paid plans (starting at $35/month per 5 users).

5. Toggl Plan — An Easy-on-the-Eyes Project Tracking Software

Image Source: toggle.com/blog

Toggl Plan is a collaborative software and a project tracker in one. It’s fairly simple to get the drift of this tool while its colorful interface makes it pleasing to work with and to keep tabs on whatever’s happening with your projects.

Use the Gantt Plan view to get a clear idea of project progress. This way, you’ll have important dates, milestones, and due dates color-coded and displayed altogether.

You can also visually manage your team’s workloads and create a dedicated timeline to track whether some of your co-workers are loaded with tasks and lagging behind and whether they would need additional support.

Toggl Plan’s Kanban boards may come in handy if you are agile-oriented. You’ll have progress visualized on several cards making it easy to track tasks but to also spot areas that would need improvement in order to maximize efficiency and speed up delivery.

This project tracking software will notify you each time there’s any progress on tasks, whether they are updated or completed. Integrate Toggl Plan with Toggl Track and you’ll gain insights into how long it took for every task to be completed so you can allocate time and resources better for the next projects.

Although Toggl Plan doesn’t come with reporting features, it still makes project tracking a breeze and can give you powerful insights into your team’s efficiency.

Key Features

• Unlimited Project Planning Boards
• Unlimited Kanban Boards
• Custom Colors
• Task Checklists
• Multi-Assign
• Timelines
• Time Tracking
• Tracking Reminders
• Recurring Tasks
• In-App Notifications

Pricing   

Tracking personal projects is completely free with Toggl Plan. For teams, the price goes up to $8/user/month and $13.5/user/month for businesses.

6. ProjectManager.com — The Ultimate Project Tracker

Image Source: projectmanager.com

Not overly fancy, yet super-functional, ProjectManager.com is among the project tracking tools built to help teams use resources and execute tasks more efficiently. And, you probably already know keeping projects on schedule is important but staying within budget is equally important, too.

So, you can use this tool to plan your projects and the resources needed to complete related tasks first. Choose a template, input details about your project, and you’ll be able to monitor and control it by stages. ProjectManager.com makes it a breeze to compare planned and actual progress and address and handle issues that could be causing delays.

At any moment, you can take a look at real-time data, track tasks and resources on a timeline, and re-assign work if some of your teammates seem to be stuck with work. This project tracking software sends automated alerts about impending deadlines, tasks updates, new comments under tasks, and so on to help you stay on top of your team’s activities.

Finally, tracking project progress with ProjectManager.com involves tracking how much time your team is spending on tasks. Not only can you know everyone’s logged hours but also create reports based on this data and make better decisions as well.

Key Features

• Task Priorities
• Gantt Charts
• Kanban Boards
• Calendars
• Milestones
• Workload Management
• Alerts and Notifications
• Time Tracking
• Dashboards
• Reports

Pricing

ProjectManager.com’s personal plan is priced $15/user/month, team $20/user/month, and business $25/user/month.

7. Workzone — A No-Brainer Project Management and Tracking Software

Image Source: workzone.com

Workzone is among the top-rated PM solutions out there you can use to track and deliver projects on time and measure your team’s impact. Using this project tracking system, you can easily see which projects are on and off track, what your teammates are busy with, and who might need some help.

What’s more, you can drill down on the details of every project and see results across departments and campaigns. You can color-code tasks and task statuses to make due or almost due items easier to notice.

Dashboards will give you high-level info about the ongoing projects and task statuses. Seeing the big picture, you can measure but also improve workflows to increase the efficiency of the whole organization. Project managers can easily input key project metrics and compare results to these metrics, have them neatly organized and easy to read.

Being one of the best project tracking software, Workzone encourages you to create personal to-do lists and reminds you via email about due dates to help you stay focused on what’s most important—timely delivery.

Key Features

• Project Templates
• Project Statuses
• Resource Management
• Task Dependencies
• To-Do Lists
• Gantt Charts
• Reminders
• Time Tracking
• Dashboards
• Custom Reporting

Pricing

Workzone has 3 paid plans, starting at $24/user/month.

8. Asana — A Project Tracking Software for Complex Teams and Projects

Image Source: asana.com

Asana is a popular project management tool tailored to the needs of different businesses. However, if you are a large company managing multiple complex projects, Asana could be a project tracker that matches your requirements best.

You can bring all your projects to a portfolio and manage, visualize, and track workloads and resources across the company from there.

It lets you create, manage, and schedule tasks and see how they fit together on a timeline. From there, you can further manage overlapping tasks, set task dependencies, reschedule tasks, and take other actions that can make sure your project is spot on time.

Have your tasks displayed on a board and define each stage of work and bring your team’s focus on priority work. Everyone can track tasks by assignee, status, and priority on a dashboard and see if and which tasks are off track.

Lastly, this project tracker allows you to generate different types of reports (assignee, project progress), and even save them for later and compare results to your past and future campaigns.

Key Features

• Project Templates
• Project Portfolios
• Project Goals
• Workloads
• Assignees and Due Dates
• Milestones
• Gantt Charts
• Kanban Boards
• Time Tracking (with Integrations)
• Advanced Reporting

Pricing

Asana is free for teams just getting started with project management. However, Asana’s paid plans ($10.99/user/month and $24.99/user/month) do so much better with project tracking.

9. Wrike — A Robust Work Management and Project Tracking Software

Image Source: wrike.com

Wrike is a project management industry leader packed with a bunch of project tracking features. It comes with versatile Kanban boards that make it easy to clarify priorities, track statuses of every project and task, and help you skyrocket the overall efficiency and productivity.

On the other hand, Wrike's interactive timelines give you a visual 360-degree overview of tasks and task dependencies, let you track their progress against milestones and deadlines, automatically reschedule tasks if deadlines change, help you spot bottlenecks and communicate on them with the rest of the team to make sure your projects are ahead of schedule.

And, if something is not going according to the plan, Wrike will send you a smart notification to draw your attention to a specific task but also update you about the latest changes on the task and project level.

Wrike is a project time tracking software at the same time that comes with customizable dashboards and pre-built reports so you can have an even deeper insight into your team’s performance and where most of their time is going so you can track the overall progress and figure out ways to hit every goal and every deadline.

Key Features

• Project Portfolio Management
• Kanban Boards
• Gantt Charts
• Dashboards
• Time Tracking
• Graphical Analytics
• Reports

Pricing

Wrike has a free version that doesn’t really offer many project-tracking related features unlike their paid plans that start at $9.80/user/month.

10. Scoro  — A Project Tracking Software with Advanced Time Management Features

Image Source: help.scoro.lt

Companies typically track their spending without tracking where most of their time goes. Scoro is a project tracking software you can use to track and optimize the time (and, at the same time, the money) your team spends on various activities.

Project managers can easily set daily and weekly tasks and priorities and estimate the time needed to complete them. Scoro then generates reports based on the activity time and duration to make it clearer what teams are spending most of their time on.

This tool lets you link all project-related tasks, activities, files, and documents so you can have a full overview of every aspect of the project. When working on complex projects that consist of many stages, you’d want to set up phases and milestones so you can easily visually track what’s planned and what’s actually done.

Another way you can track progress with Scoro is by using project statuses. The app lets you predefine statuses (f.e. in progress, approved, completed, on hold, canceled) and group and sort tasks by them.

Scoro’s project list view gives you an insight into progress on each project by stages. You can filter this list by several attributes, such as date range, users, contacts, or group them by project manager and client. To get a better grasp of where your progress across projects stands, this project tracker lets you summarize all the data per project into different groups so it’s easier to compare results between them.

Key Features

• Project and Task Management
• Project Timelines
• Gantt Charts
• Resource Planning
• Activity Tracking
• Progress Percentage
• Rules and Alerts
• Time Tracking
• Customizable Dashboards
• Detailed Reporting

Pricing

Scoro has 4 paid plans, essential to ultimate. Plans starting at $26/user/month.

11. Proggio — A Project Tracking Software Best Suited for Big Teams and Enterprises

Image Source: proggio.com

Proggio is an end-to-end solution for moving your projects across the finish line. With Proggio, you can manage multiple projects at a time and easily track progress on each from a single board.

This way, you can align all of your projects to your company goals and gain clarity of where your work stands at any moment. Proggio automatically rates progress on each project your team is on and indicates the health of your entire portfolio as well.

Yet, when you want to go into the nitty-gritty details of a specific project, this project tracking tool lets you choose between Project and Kanban board views to display project progress and understand in which areas you can manage your project more efficiently.

Being able to gain real-time insights into progress on project and task levels, you’ll be able to make more informed decisions and make sure your projects are delivered on time. And, just in case some of the tasks are left behind, this project tracker will alert you about any due activities so you can give them some extra attention.

Key Features

• Project Portfolio Management
• Project Progress View
• Kanban Boards
• Gantt Charts
• Task Dependencies
• Project Progress Percentage
• Overdue Tasks
• Delayed Activities Alerts
• Notifications
• Mobile and Web Apps

Pricing

Proggio has 4 plans, starting at $250/month no matter the number of users.

12. actiTIME — An AI-Powered Project Time Tracking Software

Image Source: actitime.com

At first glance, actiTIME seems like nothing more than a time tracking software. However, if you get a chance to explore its features, you’ll soon realize you can use it to customize your work structure, align projects with your typical workflow, as well as for project tracking. Creating project scope with actiTIME takes minutes, as you can upload and edit tasks in bulk.

With actiTIME, you can also assign work to project teams and individual team members, track time and progress and always stay on top of available resources and completed activities, and generate insightful reports to prevent deadline overruns.

You can either track progress on the entire work scope or per project to make sure every piece of work is taken care of. This project tracking software lets you track the task flow and progress statuses (from “to do” to “ready”) on a customizable Kanban board and collaborate with the team on tasks to deliver work faster.

To make sure you never miss a deadline, actiTIME makes it easy for you to set project and budget reminders and configure rules to differentiate who and when should be notified. Lastly, you can easily review your team’s performance from different angles (billable and non-billable hours, total time spent, etc.) and quickly identify any bottlenecks and improve the overall efficiency.

Key Features

• Customizable Work Structure
• Team Management
• Kanban Boards
• Bulk Edits
• Task Status Tracking
• Real-Time Project Progress Tracking
• Time Tracking
• Built-In Reminders
• Team Performance Analysis
• Detailed Reports

Pricing

actiTIME has a free plan with limited functionality for 1-3 users and 3 paid plans starting at $6/user/month.

13. Orangescrum — An Agile-Based Project Tracking Software

Image Source: orangescrum.com/blog

Orangescrum is among the project tracking tools that can help growing businesses organize every single piece of projects they are working on and seamlessly bring them to execution. It centralizes project and task management, makes it easy to deploy resources, collaborate with the team, automate time tracking, and track results using real-time analytics.

This project tracker makes it easy to align teams and goals, identify resource availability, and plan tasks for that day/week accordingly to get work done faster and prevent overloading.

With Orangescrum, you can gain absolute control over your workflows, prioritize work, track what’s being done at any moment, create custom task statuses to track their completion in a way that suits you the most, check the status of each task and project in a few clicks, review and approve work on a colorful, easy-to-grasp Kanban board, and communicate progress with the team.

You can also create task dependencies, define task timelines, and visualize and clarify progress on interactive Gantt charts to eliminate the chance of delays. However, this project tracking software also identifies and addresses eventual delays so you can react quickly and prevent them before they make a mess. For all this, Orangescrum could definitely be the project tracking tool you need to successfully bring projects to closure.

Key Features

• Project Templates
• Task Groups
• Kanban Boards
• Gantt Charts
• Automated Time Tracking

Pricing

Orangescrum has an affordable startup plan ($9/month for a team of 10), a professional plan ($25 for a team of 20 people), and a custom plan for larger teams.

Wrap Up

Better late than never they say. However, if you are a project manager, you want to reduce the chance of long-delayed projects to a minimum. A project tracking software like Infinity can help you pass the finish line spot on time.

The great thing about Infinity is that startups, small businesses and enterprises alike can use it. If you believe Infinity could be the best choice for your organization, we encourage you to schedule a demo call with us right now. Send your inquiry to team@startinfinity.com if you need any additional questions answered.